Manage connection access

Every tool connection has an access scope that controls who in the workspace may use it. The scope applies to the entire connection, not individual tools within it.

Access scopes

Every connection has one of two scopes:

• Workspace: everyone in the Dash workspace can use this connection. Most tools follow the workspace’s default sharing policy.
• Private (Invite only): only the person who connected it, plus anyone a workspace admin adds, can use it.

Email connections start private

New Gmail and Outlook connections always start Private, regardless of the workspace’s general “new tools are private by default” setting. A mailbox carries one person’s inbox, contacts, and sending identity, so Dash does not share it with the workspace automatically.

This policy does not retroactively change an existing email connection’s access scope. A workspace admin can still switch any mailbox between Private and Workspace later.

Change the access scope

1. Go to app.dashpup.ai and open the Tools page.
2. Click the connection you want to change and open its Access tab.
3. Under Who should have access?, pick Workspace or Private (Invite only), then confirm with Apply change.

Switching from workspace to private immediately restricts access. Only the connector, plus anyone already on the list, can use it until an admin adds others.

Add people to a private connection

When a connection is set to Private, a workspace admin can add specific teammates:

1. On the connection’s Access tab, find the Who has access section.
2. Type the person’s name in the Search people to add field and pick them.
3. They can now use the connection as if it were workspace-wide, for them only.

Removing someone from the allowlist revokes their access immediately.

Who can manage access

• Only workspace admins can change a connection’s access scope or its list of people, regardless of who connected it.
• The person who connected the tool always keeps access to it, and can’t be removed from the list.
• Other members can see who has access, but can’t change it.

How access interacts with run modes

Access scope (who can use a connection) and run modes (what each tool can do) are two separate controls:

• A private connection with a tool set to Auto means only the allowed people can use it, and it runs without asking when they do.
• A workspace connection with a tool set to Off means everyone can see the connection, but that specific tool is blocked for everyone.

Both axes work independently. See Control which tools Dash can use for the run modes side.

What’s next

• Control which tools Dash can use to set per-tool run modes and approvers.
• Manage your team to invite teammates and set roles.