Manage connection access
When someone connects a tool to Dash, they choose who else in the workspace can use it. This is the access scope, and it applies to the entire connection, not individual tools within it.
Access scopes
Section titled “Access scopes”Every connection has one of two scopes:
- Workspace — everyone in the Dash workspace can use this connection. This is the default.
- Private — only the person who connected it, plus anyone they explicitly add, can use it.
Private connections are useful when a tool holds sensitive data (a personal Gmail, a finance system) or when you want to test a connection before opening it to the team.
Change the access scope
Section titled “Change the access scope”- Go to app.dashpup.ai and open the Tools page.
- Click the connection you want to change.
- Under Access, switch between Workspace and Private.
Switching from workspace to private immediately restricts access. Only you (the connector) can use it until you add others.
Add people to a private connection
Section titled “Add people to a private connection”When a connection is set to Private, you can add specific teammates:
- On the connection’s detail page, find the Allowed people section.
- Click Add and search for the person by name.
- They can now use the connection as if it were workspace-wide, for them only.
Removing someone from the allowlist revokes their access immediately.
Who can manage access
Section titled “Who can manage access”- The person who connected the tool can always manage its access scope and allowlist.
- Workspace admins can manage any connection, regardless of who connected it.
- Regular members can only manage connections they created.
How access interacts with run modes
Section titled “How access interacts with run modes”Access scope (who can use a connection) and run modes (what each tool can do) are two separate controls:
- A private connection with a tool set to Auto means only the allowed people can use it, and it runs without asking when they do.
- A workspace connection with a tool set to Off means everyone can see the connection, but that specific tool is blocked for everyone.
Both axes work independently. See Control which tools Dash can use for the run modes side.
What’s next
Section titled “What’s next”- Control which tools Dash can use to set per-tool run modes and approvers.
- Manage your team to invite teammates and set roles.